Skip to main content
Instapage

Add the Same File to Multiple Folders in Google Drive without Copying

Gmail works around the concept of tags (or labels) and any email message can belong to one or more tags. Google Drive has folders instead of tags and thus any file or folder in Drive can have a single parent folder. For instance, if you have uploaded a presentation file in Folder-A, it can’t simultaneously exist in Folder-B. Right?

Well, you’ll will be surprised to know that Google Drive does allow you to place any file inside one or more folders without you having to create multiple copies of that file. This makes Drive organization easier and if you edit the file inside one folder, all the other instances are updated as well since they are essentially pointing to the same file.

Add File to Google Drive Folders

Add a file or folder to multiple folders in Google Drive without copying

How to Add a File to Multiple Folders in Google Drive

Here’s how you can place existing files or folders inside different multiple folders on Google Drive without making copies of the file.

Open the Google Drive website in your desktop’s web browser and select one or more files or folders. You can use the Control key on Windows, or Command key on Mac, to select non-consecutive files and folders. Now press Shift + Z and you’ll see an “Add to Folder” pop-up (see screenshot). Next select the folder where you wish to add the selected files and click OK.

That’s it. You have neither copied nor moved the files to the destination folder, you’ve merely created references or aliases to files inside the other folder. You can use the Shift+Z keyboard shortcut again to add the selected files to any other folders in your Google Drive.

This little feature will come handy in several cases. For instance, if you have a folder of pictures inside Google Drive, you can use Shift+Z to place some of these pictures into another shared folder. You need not create duplicate files in your Drive (saving storage space) and if you remove a picture from the parent folder, the file is gone from other folders too.

Also see: How to Replace Shared Files in Google Drive

Remove Files Placed in Multiple Folders

Let’s say you have a Folder B that contains references to a file placed in Folder A. If you move the Folder B to trash or if you remove the file from Folder B, the original file is deleted from the original Folder A as well. In such cases you may need to remove the placed file from Folder B before deleting the folder.

Remove File from Google Drive

Remove a file alias from multiple folders in Google Drive

In Google Drive, select the file that is placed in multiple folders and open the activity sidebar. Here you’ll see a list of all folder that the file belongs to. All you need to do is click the little [x] symbol to remove that file from any folder in the list.

Add Files to Multiple Folders with Code

If you know Google Scripts, you can place a file or folder current folder into multiple folders using the Drive API as show below. [H/t David Scotts]

function organizeFolders() {
  
  // Parent Folders
  var parentA = DriveApp.createFolder("Dad");  
  var parentB = DriveApp.createFolder("Mom");
  
  // Child folder inside Parent Folder A
  var child   = parentA.createFolder("Child");
  
  // Place Child Folder inside another Parent Folder B  
  parentB.addFolder(child);
  
}

The story, Add the Same File to Multiple Folders in Google Drive without Copying, was originally published at Digital Inspiration by Amit Agarwal on 21/07/2016 under Google Drive, Internet.

from Digital Inspiration Technology Blog

Comments

Popular posts from this blog

6 types of negative SEO to watch out for

The threat of negative SEO is remote but daunting. How easy is it to for a competitor to ruin your rankings, and how do you protect your site? But before we start, let’s make sure we’re clear on what negative SEO is, and what it definitely isn’t.Negative SEO is a set of activities aimed at lowering a competitor’s rankings in search results. These activities are more often off-page (e.g., building unnatural links to the site or scraping and reposting its content); but in some cases, they may also involve hacking the site and modifying its content.Negative SEO isn’t the most likely explanation for a sudden ranking drop. Before you decide someone may be deliberately hurting your rankings, factor out the more common reasons for ranking drops. You’ll find a comprehensive list here.Negative off-page SEOThis kind of negative SEO targets the site without internally interfering with it. Here are the most common shapes negative off-page SEO can take.Link farmsOne or two spammy links likely won’…

Another SEO tool drops the word “SEO”

This guest post is by Majestic’s Marketing Director, Dixon Jones, who explains the reasons for their recent name change.
Majestic, the link intelligence database that many SEOs have come to use on a daily basis, has dropped the “SEO” from it’s brand and from its domain name, to become majestic.com. Since most people won’t have used Google’s site migration tool before, here’s what it looks like once you press the “go” button:

In actual fact – there’s a minor bug in the tool. The address change is to the https version of majestic.com (which GWT makes us register as a separate site) but that message incorrectly omits that. Fortunately, elsewhere in GWT its clear the omission is on Google’s side, not a typo from the SEO. It is most likely that the migration tool was developed before the need for Google to have separate verification codes for http and https versions of the site.
The hidden costs of a name change
There were a few “nay sayers” on Twitter upset that Majestic might be deserting it…

Software Review Site TrustRadius Has A New Way to Treat Reviews Obtained Through Vendors

Online user reviews are the most powerful marketing technique for influencing purchase decisions. But do they accurately represent the views of most users?Today, business software review platform TrustRadius is announcing a new way — called trScore — to handle the bias introduced in reviews by users obtained through the vendor of the reviewed software product. The site says more than two million software buyers visit each year to check out its product reviews.To understand trScore, let’s first look at TrustRadius’ approach.The site says it authenticates all users through their LinkedIn profiles. It also requires users to answer eight to ten questions about the product, in order to weed out users having no familiarity. Additionally, a staff person reads every review before it is posted, and the site says about three percent of reviews are rejected for not meeting guidelines.As for the reviews themselves, TrustRadius puts them into two main buckets: independently-sourced reviews and ven…